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Enterprise Subs – Members Admin tab

Congratulations

 

You have recently subscribed to one of playmeo’s popular Enterprise Subscription plans.

This page will help you (the Administrator) get started, and in particular, focus on the all-important Members Admin tab.

Let’s proceed step-by-step.

 

Step 1: Login

Login to your Administrator’s account from any device:

  • Visit playmeo.com (or open our App) and click LOGIN at top of the screen;
  • Enter your username (or email address;) and
  • Enter the password you created when you opened your account.

 

Step 2: Navigate to My Account > My Profile tab

Complete all of the details on this form, especially the Group Name field.

 

Step 3: Add Group Name

This name can be anything you choose and will be viewed by those you invite to register as a User connected to your subscription. Good examples include the name of your school, organisation, district, etc.

If you leave this field blank, it will appear as ( ) to your invited users (which, of course, makes no sense to anyone.)

 

Step 4: Navigate to My Account > Members Admin tab

This tab is where it all happens, and should be monitored regularly.

At the very top, the first number denotes the total number of users who have successfully registered, while the second number indicates the total number of users permitted to join your Enterprise subscription (10, 50, 200, 1000, etc.)

 

Step 5: Add Searchable Parameter (Optional)

In the case of very large Enterprise subscriptions, you may choose to differentiate your users to assist the search of individual users. Note, this parameter is not particularly useful for (Smart) subscriptions with 10 or fewer users because you can ordinarily see all of your users on one screen.

Simply enter a relevant label in the text field located halfway down the page, and click SAVE.

Good examples may include district, suburb, phone number, school, division, etc.

Naturally, this data will only be useful if your users enter text inside this field when they register. To this end, please encourage your users to fill in this part of the form (but note, it is optional.)

 

Step 6: Copy & Paste the Registration URL

That very long, complicated URL (Member’s Registration Address) is your group’s ticket to getting registered.

One of your first tasks is to share this unique URL with all of your members/staff to help them register an individual user account connected to your subscription.

This link can be shared in a variety of ways, including:

  1. Copy & paste it directly into group emails and e-newsletters; or
  2. Post it within an existing password-protected membership/staff portal.

Note, as a digital link, we strongly advise you NOT to share this via social media because you will have no way of preventing any person (who could access this link) from registering an account.

 

Step 7: Ask Users to Register

You need to ask all of your invited users to click on the link you provide them.

When these people click on the unique link you share with them, they will be taken to a secure page (on playmeo) in which they will be asked to complete a short form to create an individual user account (with unique login credentials) connected to your Enterprise subscription. This will take less than a minute.

 

Step 8: Monitor Your Users

When a user registers successfully, their details will be listed in the table at the bottom of the Members Admin tab

You will see their name, email address, date of registration, number of successful logins and the time/date of their last login. Useful information.

As Administrator, we recommend that you regularly check the list of users connected to your subscription to ensure that only authorised members have registered. You are the only person permitted to add and delete users.

 

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